Overview - Shared Drive Tab

LET'S EXPLORE SHARED DRIVES

This overview will walk you through the functionality found within the Shared Drive Tab of Cloud Access Monitor.

Summary Tab

The summary tab will give you a list of all shared drives found within your environment. From this page you can search for specific shared drives, delete shared drives, or share information about a specific shared drive.

SEARCH BAR:

At the top of the page is the search bar, here you are able to search for specific files by various parameters. Click the down arrow the change the parameters of the search.

Shared Drives Name: The name of the shared drive.

Drive Member: Search by a member that belongs to any shared drive.

Organizational Unit: Search by shared drives that contain members from a specific OU.

TABLE DATA:

In the shared drive summary table you will find information about each shared drive.

Name: The name of the shared drive.

Shared Drives Members: The number of users with access to the shared drive. Blue icons represent internal members only, while orange indicates the drive has been shared with a user outside your domain.

Files: The number of files contained within the shared drive. Select the number to see all files within that drive.

Actions:

• Share Via Email - Sends high level information about the shared drive to the email of your choice.
• Delete - Removes the shared drive permanently from your Google domain.
• Audit Shared Drive Activity - Select this to download an audit of the shared drives history, who created it, shared it, modified it etc.

Shared Drives Members Popup: Selecting shared drives members will display all internal / external members related to a drive.

To Remove a member, simply click the trashcan by the users name.

To Add a Member go to the "Add member" tab and fill out the required fields.

Files Tab

The files tab will display all files within all shared drives by default. These details can be filtered or searched.

SEARCH BAR:

At the top of the page is the search bar, here you are able to search for specific files by various parameters. Click the down arrow the change the parameters of the search.

File Name: The name of the file.

Shared Drives Name: Search for all files within a specific shared drive.

Owned By: Search By all files within shared drives owned by a specific user.

Shared With: Search for all files shared with a specific user.

Access To Files By: Search for all files shared by a specific user.

Organizational Unit: Search for all files with members belonging to a specific shared drive.

TABLE DATA:

In the shared drive files table you will find information about each shared drive file.

Name: The name of the file.

Shared Drives: The shared drive the file belongs to

File Size: The size of the file stored in the shared drive.

Created On: The date the file was created.

Last Modified On: The last time the file was modified (Shared, edited).

Non Shared Drive Shares: Users outside the shared drive who have access to the file.

Actions:

• Download: Download the file to your device.
• Delete: Delete the file from your google environment.
• Audit File Activity: See all activity on the file, who has edited it, shared it, downloaded it, printed it, etc.
• Share via Email: Share details on the file with a user.