Generating Reports - Files Reports

LET'S REPORT ON FILES AND FOLDERS

This guide will walk you through the process of generating one time, or scheduled reports on Files and Folders.

STEP ONE:

Login to your instance.

 

 

STEP TWO:

Navigate to the Audit & Control page, and select the Name of your desired Cloud Environment. (Global Views will show all accounts in your domain, while filtered views will show only users for that view)

 

 

STEP THREE:

Select the Files tab across the top of the page.

 

 

STEP FOUR:

This page will display all Files and Folders within your environment. Reports can be generated to give you very high level information about your Files, such as file owners, files shares, risky files, file sizes, etc.

However they can also be fine tuned to only contain information you want to see, to do this simply select the Filters button on the right side of the screen.

 

 

 

STEP FIVE:

Select the filters you wish to apply to your report.Creation Date: The date range the file or folder was created.

Modification Date: the date range a file was last modified.

Quarantine Status: If files are currently under quarantine.

Shared Status: If files are shared or not.

Files Shared: The direction the files are being shared, from an outside domain, to an outside domain, or internally.

Shared Via Link: If the file is set to be shared via link, and the permissions / share type of the file. Internal / External, Edit / View permissions.

Admin Files: If the files belong to admins / non-admins.

Risky Files: If the files contain any risk.

Files With Malware: If the files contain malware.

File Size: A limiter for minimum or maximum file size.

STEP SIX

You can apply as many filters as you would like. Once you have selected the relevant filters to you, select the Report button on the top right side of the screen.

Email Report: A onetime, or scheduled report that will be emailed to you.

Download PDF Report: Will download a PDF report with all current filers in place.

Download CSV Report: Will download a CSV report for viewing in excel or Google Sheets with all current filters in place.

 

 

STEP SEVEN: (ONLY IF EMAIL REPORTS SELECTED)

The Email Report window will pop up, and you will have a few options.

Recipients: A comma separated list of all emails addresses to receive the report.

Email Subject: The subject line of the email that will be sent

Filters: The current filters in place that will fine tune the report.

Generate Now: If you would like a one time report select this check box only.

Schedule Report: If you would like to receive this report Daily, Weekly, or Monthly, set a schedule that best suits your time here.

 

STEP EIGHT:

Select the Send Button.

Your report is now Complete!